General information

Agency: Matterkind

Job Function: Administration

Location: New York, United States

Job Ref#: 6705

Description & Requirements

Position Summary

The Executive Assistant will perform a broad range of administrative support functions including calendar management, travel arrangements, expense settlement, and additional general administrative duties.

Key Responsibilities

·       Coordinate extensive and complex global/domestic travel plans including passport and visa arrangements, often under limited time constraints

·       Coordinate all aspects of a meetings/conference calls and events; reserve locations, send meeting invitations, manage attendee lists, catering, coordinate audio/visual, and assist with preparing agendas

·       Manage multiple calendars; ability to make decisions regarding availability and follow up when meetings change and/or need to be moved

·       Handle confidential issues and information

·       Submit expense reports in a timely manner

·       Rotate coverage of Receptionist break/lunch

·       Support peers on the admin team; act as a team player

Desired Skills & Experience

·       3+ years’ experience supporting executives (preferred)

·       Demonstrated ability to work independently in a high-pressure, fast-paced, and creatively-driven environment

·       Exceptional time management and organizational skills, with the ability to appropriately balance multiple, competing priorities and multi-task under pressure

·       Excellent verbal and written communication skills

·       Strong fluency in MS Office

·       Ability to work effectively as a team member

·       Concur expense management a plus

·       Strong attention to detail and resourceful

Employment Transparency
It is the policy of Kinesso, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.  

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Kinesso, please email accommodation@mbww.com

About Us

Matterkind connects people to what matters — connecting brands to the right audiences, and people to the right content. We offer brands a strategic partner in creating lifetime customer value across addressable activation. In a fragmented media landscape, Matterkind leverages best-in-class technology to deliver comprehensive and optimal addressable solutions. Our proprietary data and tradecraft, combined with an audience-first approach, enables us to drive better business outcomes on behalf of agency partners and clients. Matterkind operates in over 70 markets worldwide. Learn more at www.weareMatterkind.com.