General information

Agency: Mediabrands

Job Function: Administration

Location: Shanghai, China

Job Ref#: 11601

Description & Requirements

Key Responsibilities

Ø  Provide overall admin management

Ø  Implement office admin policies and procedure

Ø  Be responsible for admin budget, and review monthly admin cost for safe running

Ø  Office supplier sourcing, negotiation and management to make sure cost effective and the quality of services within budget

Ø  Manage financial reports such as payment forecast reports, accrual reports, budget reports and expense reports, etc.

Ø  Responsible for travel management, such as air tickets, hotels, and car rental, etc.

Ø  Coordinate with business teams on office seating plans, and supervise office renovation, moving projects and fix assets annual check

Ø  Manage admin team to provide high quality and timely office services

Ø  Organize company events, such as outing, team building, annual dinner and other big events

Desired Skills & Experience

Ø  Bachelor degree or equivalent

Ø  More than 5 years working experience, at least 3 years Administration management

Ø  Working experience in 4A media agency is preferred

Ø  Good Mandarin and English both oral and written

Ø  Proficient in MS-Office such as Outlook, Word, Excel, PPT

Ø  Solid experience in handling office renovation & relocation projects

Ø  Excellent communication skills, interpersonal skills, and problem solving skills

Ø  Be independent, proactive, well organized, detail-minded and able to work under pressure and possess strong sense of responsibility

About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: