General information

Agency: Mediabrands

Job Function: Finance and Accounting

Location: London, United Kingdom

Job Ref#: 14388

Description & Requirements

Position Summary

An opportunity to join a team of 11 as a client biller to our UK brands, in a newly created role. You will be responsible for a number of clients to ensure that all charges incurred on behalf of those clients, including any fees due to us, are billed accurately and timely in line with both client contracts and internal policies.  We are looking for someone with a strong media billing background, who works well as an individual as well as in a team. The individual should be organised, have good attention to detail, works well under pressure, works well at meeting deadlines, be keen to learn, and excels in following policies & procedures. Experience in SAP and Mediaocean applications (DDS) would be ideal with previous experience in Media billing being essential to the role.

Key Responsibilities

Monthly duties:
  • Media Billing: Ensuring we have the correct client approval in place, and billings are raised for the media which has been delivered.
  • Non-Media Billing: Ensuring we have the correct client approval in place and raising all billings for non-media activity, such as projects, Fees, and T&E. 
  • Submission / Distribution of billing documents: Uploading billing documents to client portals or emailing to the client within 24hrs of raising. 
  • Maintain client finance folders: Saving copies of all financial documents such as POs, Invoices and media plans, within the finance folders to support all billings raised.
  • Maintain Financial status trackers: Keeping a record of all POs received from the clients, as well as billings raised to aid in budget control.
  • Billable job creation & maintenance: Creating and maintaining client billable jobs, ensuring WIP balances are in a credit balance, as well as ensuring the jobs are closed at the end of each project and revenue is taken when due.
  • Workflow for payable costs: Completing or approval of payable costs which are processed through our Vantage (SAP) system relating to client billable jobs.
  • WIP reconciliations: Reconciling all billable jobs for your client and communicating any discrepancies or queries with the account teams, keeping a record of the job rec with any comments in the client finance folders.
  • Client Review meetings: Meet with the account teams on a regular basis (either monthly or weekly) to ensure all activity has been captured on the system, and billed out to the client, as well as resolve any pending queries.
  • Month-end reporting: Completing the various reporting required to complete month-end, such as unbilled media commentary, and WIP commentary.  As well as assisting with month-end accruals for Intercompany costs not posted on the system by providing approvals and coding. 
  • FX Analysis: Executing and maintaining an FX reconciliation, particularly on clients where multiple currencies are involved in both payments and/or receipts.
General duties:
  • Client Masterdata: Processing any requests for changes to client data, or for the creation of new clients.  Ensuring the information on our system is current and correct. 
  • ISRs (Intercompany Service Requests): Creating and or coordinating the signing off of ISRs to support intercompany billing, ensuring the correct level of detail is quoted on the ISR, as well as making sure sufficient client approval is in place to avoid delays in billings being processed or exposure to our WIP. 
  • Payable queries: Assisting the media payables team in Shared Services with coordinating/escalating payable queries which remain unresolved.
  • Receivable queries: Assisting the credit control team with resolving any queries with our billings to clients.
  • Audits: For both client and internal audits, producing reports as well as providing any sample documents which are being tested. 
  • Training and updates: Participate in training and keep up to date with any changes to processes or company policies
  • ADHOC: Carrying out any ADHOC requests which relate to your role or the clients which you are responsible for. 

Desired Skills & Experience

We are seeking a well-organised candidate who has good attention to detail, works well under pressure, works well at meeting deadlines, is keen to learn, and excels in following policies & procedures. 

Experience:
  • Experience in a Media billing role
  • Exposure to working with multiple currencies and FX reconciliations
  • Mediaocean (DDS) and SAP experience 
  • Exposure to SOX compliances
  • Advanced level of Microsoft Excel
Competencies:
  • Driven – enjoys a challenge, is busy and works well on their own initiative 
  • Organised
  • A keen eye for detail, rigour, and process.
  • Confident communication internally as well as externally.
  • Solutions orientated with natural problem-solving skills.
  • Adaptable and flexible to work in a fast-paced environment.

Employment Transparency

At Mediabrands and Kinesso, we celebrate difference and believe this makes us stronger. Mediabrands and Kinesso are equal opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.
 
Please reach out to our Talent Inclusion Specialist Jess at Jess.Richardson@mbww.com if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application.

About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.