General information

Agency: Mediabrands

Job Function: Finance and Accounting

Location: London, United Kingdom

Job Ref#: 7944

Description & Requirements

Position Summary

An opportunity to join a team of 11 as a client biller to our UM brand, in a newly created role.  You will be responsible for number of clients to ensure that all charges incurred on behalf of those clients, including any fees due to us, are billed accurately and timely in line with both client contracts and internal policies.  We are looking for someone with a strong media billing background, who works well as an individual as well as in a team.  The individual should be organised, have good attention to detail, works well under pressure, works well at meeting deadlines, keen to learn, and excels in following policies & procedures.  Experience in SAP and Mediaocean applications (DDS) would be ideal with previous experience of Media billing being essential to the role.

Key Responsibilities

  • Media Billing: Ensuring we have the correct client approval in place, and billings are raised for the media which has been delivered.
  • Non-Media Billing: Ensuring we have the correct client approval in place, and raise all billings for non-media activity, such as projects, Fees, and T&E. 
  • Submission / Distribution of billing documents: Uploading billing documents to client portals or emailing to the client within 24hrs of raising. 
  • Maintain client finance folders: Saving copies of all financial documents such as POs, Invoices and media plans, within the finance folders to support all billings raised.
  • Maintain Financial status trackers: Keeping a record of all PO’s received from the clients, as well as billings raised to aid in budget controlling.
  • Billable job creation & maintenance: Creating and maintaining client billable jobs, ensuring WIP balances are in a credit balance, as well ensuring the jobs are closed at the end of each project and revenue taken when due.
  • Workflow for payable costs: Completing or approval of payable costs which are processed through our Vantage (SAP) system relating to client billable jobs.
  • WIP reconciliations: Reconciling all billable jobs for your client and communicating any discrepancies or queries with the account teams, keeping a record of the job rec with any comments in the client finance folders.
  • Client Review meetings: Meeting with the account teams on a regular basis (either monthly or weekly) to ensure all activity has been captured on the system, billed out to client, as well as resolving any pending queries.
  • Month end reporting: Completing the various reporting required to complete month end, such as unbilled media commentary, WIP commentary.  As well as assisting with month end accruals for Intercompany costs not posted on the system by providing approvals and coding. 
  • FX analysis: Executing and maintaining an FX reconciliation, particularly on clients where multiple currencies are involved in both payments and/or receipts.
  • Payable queries: Assisting the media payables team in Shared Services with coordinating / escalating payable queries which remain unresolved.
  • Receivable queries: Assisting the credit control team with resolving any queries with our billings to client.

Desired Skills & Experience

  • Experience in a Media billing role
  • Exposure to working with multiple currencies and FX reconciliations
  • Mediaocean (DDS) and SAP experience 
  • Exposure to SOX compliances
  • Advanced level of Microsoft Excel
  • Driven – enjoys a challenge, being busy and works well on their own initiative 
  • A keen eye for detail, rigour, and process
  • Confident communicating internally as well as externally
  • Solutions orientated with natural problem-solving skills
  • Adaptable and flexible to working in a fast-paced environment
  • Works well as an individual as well as working as a team


About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.