General information

Agency: Mediabrands

Job Function: Administration

Location: London, United Kingdom

Job Ref#: 10819

Description & Requirements

Position Summary

We are looking for an HR Assistant with superb administrative skills and a passion for HR to join our HR Operations team. We work in an industry where things are continually changing and evolving so you will need to be flexible and adaptable. Working in a team where Business Partners, Learning and Development, Reward and Talent Acquisition all sit and work closely together, this is a great opportunity for someone looking to gain a broad understanding of how HR operates.

Key Responsibilities

  • Facilitate creation of offers letters of employment and contract paperwork for HR Business Partners.
  • Check employees’ right to work before first day and save relevant documentation.
  • Administer employee references via HireRight, check and report irregularities, download and save report to relevant file.
  • Maintain the HR Starters and Leavers spreadsheet, ensuring it is always up to date (starters, leavers, fixed term contractors, maternity/paternity, etc). 
  • Support administration of performance management system, runs reports when needed.
  • Compile Quarterly HR Analytics Dashboard for the team to provide recommendations on HR initiatives using these insights.
  • Reporting from HRIS (HRLink) to collate and provide employee data for census and diversity surveys. 
  • Support the L&D Manager with ad-hoc UK training administration, which may include booking of courses, rooms and catering, and raising PO’s. 
  • Manage the AskHR mailbox, responding to general HR queries within the designated timeframe, including reference requests (employment references, letting agent and bank references), letters for visa applications and business invitation letters for foreign travel. 
  • Working knowledge of payroll process and responsibility for updating payroll in the absence of the Payroll and Reward Assistant.

Desired Skills & Experience

  • Office/admin experience, ideally within HR. 
  • Good working knowledge of Microsoft Office, especially Excel. 
  • Some knowledge of Office 365 applications. 
  • Delivering against SLAs or KPIs and experience working with databases and systems.
  • Passionate about a career in HR and can articulate the role of HR and how it adds value to the business. 
  • Strong aptitude for IT systems.
  • Confident interacting with people at all levels of seniority. 
  • Exceptional eye for detail, rigour and process and good numeracy skills. 
  • High regard for confidentiality. 
  • Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in. 
  • Pro-active, a self-starter who works well on their own initiative. 
  • Solutions orientated with natural problem-solving skills.
  • Highly organised, efficient, and able to multi-task and remain calm under pressure. 


About Us

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com.

At Mediabrands and Kinesso, we celebrate difference and believe this makes us stronger. Mediabrands and Kinesso are equal opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

If you need any adjustments to ensure our recruitment process is fully accessible to you, then please contact us on recruitment.uk@mbww.com