Agency: Initiative
Job Function: Finance and Accounting
Location: Los Angeles, United States
Job Ref#: 11555
Description & Requirements
Position Summary
We are looking for a Billing Analyst to join our team. In this position, you will play a role in managing the financial operations for several of our largest, well-known clients while also guiding and supporting the teams on the monthly billing process. This role is also responsible for the management of billing and adherence to timely clearance and approval of payments of Agency media activity, as well as all necessary production fee and WIP billings. This is a highly visible position, as you will play an integral role in both the finance team, as well as the client team.
Key Responsibilities
- Oversight of the Estimate and Reconciliation billing process working with the internal client team, Shared Services, Finance and Clients
- Compile, consolidate and provide Budget vs. Billing analyses monthly
- Preparation of accruals and billing upload files monthly
- Reconcile media invoices to internal jobs
- Create Billing Budget Summaries from Media Authorizations provided by internal teams
- Serve as primary contact with shared services/client accounting team
- Review aging report monthly and coordinate with client lead and internal accounting team on client collections and past due invoices
- Maintenance of all production billing worksheets (fees/travel)
- Pre-audit production vendor invoices for validity/approvals
- Discrepancy resolution with vendors and planners
- Ensure all client production jobs are properly set up and in line with client requirements
- Manages Inter-Company/Inter-Office transfers
- Manages timesheet submission compliance
- Facilitate vendor requests for Accounts Payables information
- Process and code invoices as necessary
- Ad hoc financial operations projects as necessary
Desired Skills & Experience
- 1-2 years' experience in a Billing/Finance position
- Strong skills in Excel (v-lookups, pivot tables) required
- Proven ability to develop and maintain strong professional relationships with clients, colleagues and vendors
- Strong knowledge with media/advertising billing a plus
- Mediaocean and SAP experience preferred
Employment Transparency
It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.
For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email accommodation@mbww.com
About Us
Initiative is different to other media agencies.
We are not trapped by a legacy structure primarily centered on paid advertising. Instead, we are liberated by a new world structure designed to deliver highly differentiated and highly effective communications strategies for our clients.
We are the world’s fastest growing media agency built upon the strongest strategic capability of any agency in the market. Core to this strategic proposition is the belief that the faster a brand can move through culture the more relevant it can become.
We call this Cultural Velocity ™.
Our process is designed to create ideas that move through culture through unique insight, market leading analytics and strategic media brilliance.
Our new world model is comprised of “craft centers” – Client Advice and Management, Strategy, Communications Design, Partnership and Culture, Insights & Analytics.
All U.S. Mediabrands employees must be fully vaccinated against COVID-19 or have an approved accommodation.